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Program Assistant

Clinical-Admin
Status: 
Full Time
Department: 
Clinical-Admin
Location: 
Other
Hours: 
8am-5pm
Union: 
Non-Union
Grant or HJAHC: 
Grant
Description: 

MAJOR FUNCTION:
This position assists the Director of Education and the Project Director of NP Residency Program and is responsible for the day-to-day, fundamental responsibilities of the Education Department. The Program Assistant is responsible for maintaining an employee-centric environment, which is respectful, empathetic, and responsive to employee concerns. 
 
ESSENTIAL FUNCTIONS:

  • Provide the front office and administrative staff with support (e.g. filing,  

             emailing and data entry)

  • Relay residents’ concerns to the appropriate senior staff
  • Review and submit documents to directors, residents, HJA staff and other

       Interested parties

  • Schedule and organize appointments with prospective residents and their  

       Proctors.    

  • to the appropriate staff member
  • Maintain files and add new information as it becomes available
  • Help residents fill out paperwork and attend to correspondence
  • Maintain our inventory of office and supplies
  • Coordinating events and conference
  • Preparing presentations
  • Managing online resources
  • Managing the calendar of the program manager
  • Answering telephone calls
  • Making travel arrangements
  • Processing payments to suppliers and vendors

EDUCATION:

  • Bachelor's degree in health-care discipline.
  • Health-care related experience plus knowledge and experience with current rules and regulations of accrediting, compliance and regulatory agencies.

 
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to remain in a stationary position between 25% and 75% of the time; constantly operates a computer and other office productivity machinery; employee is required to remain in a standing position between 50% and 75% of the time, often for long periods of time.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderate. Noise level may be higher on occasion due to specific ongoing projects.